VAT Returns

Enjoy accurate and timely submission of VAT returns. Free yourself of the worry of paying correctly and on-time. No more over-payments or penalties.

Outsource Your VAT

As with all of our services, our aim is to simplify your life by helping you with all those chores which you’d rather not be doing, allowing you to focus on what you’re best at, your business. Efficiency and value is our top priority, not only do we pride ourselves on saving you time but we aim to save you money by eliminating VAT mistakes and freeing you up to do other things.

How much we help is entirely up to you.

VAT can be a complicated and time-consuming matter to administer. While HMRC can also penalise businesses for late or inaccurate returns submission. It’s no surprise that many small businesses find the whole thing a headache.

No matter if you’re just starting out or if you’ve been operational for some time, we can review your VAT registered status to decide if you should be registered or even deregistered.

With numerous VAT schemes we can help deduce which you may be eligible for, perhaps reducing your tax liability while also reducing bookkeeping requirements.

Busy Bookkeeping can help alleviate the burden with a customised service that can include the following:

– Where VAT returns are required, we can help you establish practices to efficiently maintain income and expenditure to help in producing accurate returns.

– Run a cloud accounting file in order to make digital VAT submissions and stay compliant with HMRC’s Making-Tax-Digital scheme.

– Help ensure accurate production of returns and their timely submission.

– We can act as your businesses’ agent and submit returns on your behalf or simply provide an extra pair of eyes to review your data prior to periodic VAT return submission.

Bookkeeping and Software Training

Leverage the expertise of seasoned professional to improve your businesses' bookkeeping practices and frameworks and make the most of your accountancy software

Software Training For Xero, Quickbooks, Myob, Receipt Bank And More

Access tailored and customised education and training from our experienced professional practitioners on a range of software solutions, including:

quickbooks

xero

receipt bank

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Bookkeeping Training For All Levels

Enhance your knowledge and processes with specialist training customised to your needs ande delivered at your choice of location:

Tailor-made training to meet industry or individual business needs.

Cash flow, budgeting and reporting

Reduced cost when compared to legacy accounting packages as you only pay for the functionality needed.

One-on-one or small group sessions to gain maximum benefit

Bookkeeping for non bookkeepers

Bookkeeping Services

Do you and your business need help with your books? Look no further…

Good bookkeeping is the foundation on which business success is built. If you’re a business based in London or the Southern Counties, Busy Bookkeeping are committed to building solid foundations for your long-term growth and success.

Free Up Time, Concentrate On Your Business

You’ve better things to be doing than worrying about organising your books or stressing about categorising your transactions. It’s normal to find it boring and tiresome and there’s important business to be done. Busy Bookkeeping will alleviate your bookkeeping worries so you can focus on business success.

Imagine having all your recent financial data at hand or, being just a couple of mouse clicks away from seeing how profitable you are on a monthly or quarterly basis. This is just the start of what’s possible and which we can help become a reality.

Whatever your needs Busy Bookkeeping can lend a helping hand. You may be behind on sending invoices, tardy on collecting your accounts receivable. Or, struggling to face the shame that is that unorganised box of receipts. Maybe you simply need some guidance on how you can improve your existing processes.

Busy Bookkeeping can help your business get up to speed and stay on top of all things financial. Freeing up time and saving you money in the process so you and your business can concentrate on you and your business.

  • Get clarity on your outgoings and incomings.
  • Easily identify your strengths and weaknesses and make more informed strategic decisions.
  • Sales and expense data properly categorised and up to date. As a result, you’ll be able to easily understand where your business is spending and making money.
  • Automating and streamlining your bookkeeping processes with accounting software and apps to amalgamate and categorise all your data from bank accounts, point of sales systems and e-commerce tools.
  • Assignment of transactions to accounts is now simply a matter of checking correct categorisation rather than an odious task it was.
  • Administering billing (accounts payable) and invoicing (accounts receivable) to help your business stay on top of income and expenditure (cash flows).

With Busy Bookkeeping as your dedicated professional bookkeepers, you’ll be digesting your up-to-date financials, profit and loss statement and balance sheet in no time.

No matter where you’re based in the United Kingdom we can assist. Were based in London but the beauty of what we do and how we do it is we dont need to be meet in person. Were happy to travel to see you or to conduct meetings over the telephone or video conference.

As with all our services we can provide ongoing fixed fee provision to keep your business ticking or one-off work to address any remedial issues.

Cloud Accounting

Your business can work smarter with Cloud Accounting Software. Whether you are looking to select the best software for your requirements, to get the most out of your software or simply to find a London based Xero partner, you’ll find Busy Bookkeeping’s experience and expertise invaluable.

What Can Cloud Accounting Software Do For Your Business?

You and your business can enjoy a significant helping hand, save money and time with cloud accountancy software. We are huge proponents of cloud solutions for many reasons:
  • Connect the software to your bank accounts to automatically import your transactions
  • Invoicing and quote capability
  • Bank Reconciliations
  • Integration with a host of other applications
  • Easy expense administration and claims
  • Paying Bills
  • Payroll functionality
  • VAT and MTD functionality
  • HMRC compliance
We are primarily focused on Xero and Quickbooks but have experience of other software packages too. No matter what solution you choose you can expect the following:Connect the software to your bank accounts to automatically import your transactions
  • Enterprise class security as standard – a massive bonus to small businesses who don’t have the technical IT knowledge.
  • The ability to access your accounts from anywhere at any time, from a computer or mobile device.
  • Reduced cost when compared to legacy accounting packages as you only pay for the functionality needed.
  • No worries about backup or updates as they’re automatic. No need to panic when you spill coffee on your laptop
  • Always moving with regulatory changes. Making Tax Digital (MTD), Pension Auto-enrolment, GDPR and any changes on the horizon that may result from Brexit are already compliant or are made so quickly.
  • Work on your accounts at the same time as your partner, employees, bookkeeper and or accountant while in different locations. Great for telephone discussions or conference calls.

 

  • Connect the software to your bank accounts to automatically import your transactions.   

Finance Department Outsourcing

There’s no need to create an expensive finance department. Let your team at Busy Bookkeeping tackle the administrative burden of managing your finances, so you can invest in more profitable areas of your business.

Flexible Financial Department Resources

As your business grows, so does the financial administrative workload. Outsourcing with Busy Bookkeeping gives you more flexibility to accommodate the peaks and troughs of your financial administration.

You eliminate the employee costs associated with full time financial staff, while you benefit from professional finance practitioners and scale your required resources up or down as needed. You can choose to outsource any or all of the following services: 

  • Day-to-day bookkeeping 
  • Debtor and creditor management 
  • Customer Invoicing 
  • Tracking of individual business units or locations 
  • Payroll 
  • BAS compliance 
  • Management reporting including year-end reporting to your accountant 
  • Budget and forecasting 
  • Custom dashboard allowing you to keep track of your business in real time
  • Financial planning and analysis to keep you on top of your numbers

News

Payroll Outsourcing

Payroll needn’t be a headache. You can ensure your staff are paid correctly and on time with Busy Bookkeeping’s payroll services.

Fully Managed Payroll Services

No matter how big or small your business there’s always scope to reduce the headache of payroll and enjoy the benefits of outsourcing via Xero with Busy Bookkeeping:
  • Free up time and resources. Stay lean and focused on your core business.
  • Avoid an existing resource having to take on payroll or hiring someone and keep your employees aligned to your business’ goals.
  • Minimise mistakes and compliance penalties.
  • Ensure that the payroll is calculated correctly. PAYE and National Insurance are correctly calculated and deducted. Auto-enrolment is correctly handled. Payslips produced and sent to the payee in electronic form.
Use Xero to keep payroll as efficient as possible. Payroll is an ever-changing function with new laws and requirements being introduced frequently and staying up-to-date can be a full-time job in itself. There are continuous changes to legislation and it can be a mammoth task to stay on top of but you can stop worrying and leave it up to us.

You can save money and spare grey hairs and worry by outsourcing your Xero payroll services with Busy Bookkeeping. Imagine never having to worry about:
  • Security as all records will be kept on a secure server.
  • Reporting – access payroll management reports quickly and easily.
  • Contacting HMRC. We handle all submissions via Xero and can deal with queries as your appointed agent.
  • Providing documents. We will generate P45 and or P60 slips when required.
  • Auto-enrolment. We help with the management and contributions regarding auto-enrolment pension schemes such as NEST.

Busy Bookkeeping Eastern Suburbs Privacy Policy

For a copy of our Privacy Policy please email conrad@busybooks.com

Busy Bookkeeping guarantees its service and provides full terms of trade outlining the service delivery, including client responsibilities. Service details and terms of trade are outlined here:
  • Invoices detailing the time, date, and nature of the work undertaken will be provided weekly in arrears and payable seven (7) days from the invoice date without any set-off or deduction against any other amount whatsoever.
  • You accept full responsibility for the accuracy and completeness of the information supplied and you accept accountability for any failure to supply all relevant records and information to us for the preparation of your accounts.
  • You agree for BBES to add your entity to our Australian Taxation Office Lodgement Program.
  • You agree for BBES to add your company entity to our ASIC Portal.
  • Any account not paid within the time specified on the invoice will be liable for interest at the rate of 15% per annum, and such interest will be added to the account (capitalized) at the end of each month and shall be recoverable forthwith from you as a liquidated debt.
  • In the event of default on payment by you for more than sixty (60) days, you will be liable for all losses, liabilities, costs, and expenses (including but not limited to debt recovery, internal accounting charges, and legal expenses, including commission charged by debt recovery agents and solicitor’s costs) on a full indemnity basis or on a solicitor and own client basis whichever is the higher, incurred by BBES seeking to recover the default amount. You agree that this is a fair and reasonable charge and is directly relevant to the likely damage that BBES might suffer as a result of non-payment by you and such fees will be added to and form part of the principal.
  • You hereby charge your interest in any and all presently and after acquired land registered in your name as security for payment of monies owed to BBES.
  • BBES may at any time without notice, terminate or suspend your services and shall not be liable for any damages, costs, penalties or charges incurred by you as a result of the non-supply of any services by BBES.
  • Further, to the full extent permitted by any privacy laws, you shall be taken to have granted BBES the right to disclose to and/or obtain from any person, body, or agency (including credit providers or credit reporting agencies) any personal information and/or documents that BBES reasonably determines may assist it in connection with confirming your engagement of BBES or the recovery of your outstanding account.
  • Should you, the client, be in any way unsatisfied with the quality of the work provided, BBES are to be notified and allowed the first opportunity to rectify the work at no cost to the client under this commitment.
  • If BBES is not permitted first opportunity to rectify any work considered by the client to be of unsatisfactory quality, then the client shall waive its rights under this commitment and release BBES from all costs of rectification.
  • The liability of BBES to you for any reason related to the performance under this agreement shall be limited to the replacement of the services or the amount paid or payable by you in respect of the particular services.
  • Acceptance of our goods, services, or quotation is automatic acceptance of these terms and conditions.
  • We will not disclose any information provided by you to BBES to any other party without your prior consent. A copy of our privacy policy is available upon request.
  • BBES takes data breach seriously and is in constant contact with their IT provider to ensure that we are regularly reviewing security practices to ensure all security software and controls are up to date. Any evidence of a data breach will be taken seriously and all affected parties will be notified in a timely manner. A copy of our data breach plan is available on request.
  • If the agreement is terminated by you or us, you will be required to pay for our professional fees and charges for work done up to the date of termination. On termination, we are entitled to retain possession of your papers, data files, and documents while there is money owing to us for our charges unless and until security is provided for our costs.
  • BBES provides professional consultants trained at our cost; therefore, you agree that you will not approach any of our consultants to work for you directly. However, circumstances do change within a business, so if you have a need to engage a full-time consultant, you agree to contact BBES directly to work out a suitable arrangement.
  • You may not engage any of our staff directly or indirectly at any time whilst you are a client of ours, or for at least twenty-four (24) months after the termination of our engagement by you.
  • In the event that you engage any of our staff directly or indirectly within any of the time periods mentioned above, you will pay us a sum of $10,000.00 by way of damages or an amount equivalent to the standard recruitment fee charged by recruitment firms of 18.5% of the salary package offered, whichever is greater. You agree that this sum is a fair and reasonable charge and is directly relevant to the likely damage that BBES will suffer as a result of the engagement of any staff. You also agree that the charge is fair and reasonable in light of the costs to you of engaging alternative staff.
  • You may request in writing from BBES, that BBES consent to you hiring or engaging any of the BBES staff. If such consent is given, you agree that you will pay BBES the sum of $10,000 or an amount equivalent to the standard recruitment fee charged by recruitment firms of 18.5% of the salary package offered, whichever is greater. By way of damages and compensation. You agree that this sum is a fair and reasonable charge and is directly relevant to the likely damage that BBES will suffer as a result of the engagement of any staff.
  • If the client defaults in the due and punctual payment of any monies or is in default of any obligation of this agreement whatsoever, the Guarantor shall pay any monies owing to BBES to or as directed by BBES.
  • The Guarantor hereby charges their interest in any and all land registered in their name presently or after acquired, as security for payment of monies owing pursuant to this Guarantee and Indemnity to BBES.
  • For the consideration of BBES providing services, the Guarantor unconditionally indemnifies BBES against any loss it may suffer as a result of the client failing to carry out its obligations under any agreement it has entered into with BBES.
  • The Guarantor shall pay to BBES a sum equal to any loss in respect of which it indemnifies BBES.
  • This Guarantee is not affected by any event and is not altered in any way unless confirmed in writing by BBES.
  • The Guarantor’s obligations are principal obligations and not ancillary or collateral to any other obligation. They may be enforced against the Guarantor without BBES being required to exhaust any remedy it may have against the client or to enforce any security it may hold with respect to the Guaranteed monies.
  • The liability of the Guarantor is absolute and unconditional and is not affected by anything which might operate to exonerate it from any of its obligations.
  • The Guarantor indemnifies BBES against, and shall pay BBES the amount of all losses, liabilities, costs, and expenses (including but not limited to legal expenses on a full indemnity basis or solicitor and own client basis whichever is the higher) and all fees, other duties, or charges levied by any person in connection with the enforcement or attempted enforcement or preservation of any rights under this Guarantee.
  • This Guarantee is only terminated once a termination notice is issued in writing by BBES to the Guarantor.
Note: Busy Bookkeeping Eastern Suburbs (BBES)

External IT Services

From time to time, our firm may engage external IT service providers (including in relation to “cloud computing” services) in the performance of services under this engagement. The list of external IT service provider(s) currently used by our firm or our third-party contractors, to whom client information will or may be disclosed, is as follows:
  • We currently use accounting and tax preparation systems that are generally described as “cloud accounting services”. The storage of the related data is on the servers provided by the service provider.
  • We also use “cloud-based” data storage facilities whereby information is stored by the service provider at remote locations which may or may not be offshore.
  • Karbon is used as our email and management system. As a part of this when you receive an email (called a Karbon Checklist) requesting or receiving documents from us, it will require that you sign in. This will be used mainly for BAS, Tax, and Bank formation/documentation. This will keep them confidential. You can just follow the steps when you receive your email.
  • Each client in the Group hereby authorises us and our third-party contractors to disclose information relating to those clients’ affairs to such external IT service providers as we or our third-party contractors may choose to engage.
  • We may also need to disclose information relating to one client’s affairs to other clients in the Group to assist in performing our work, to persons responsible for the governance of an entity to comply with accounting standards, or to a professional body of which we are a member, in relation to a quality review program undertaken by that body. Each client in the Group hereby authorises us to do so when we consider it appropriate to further our performance of work for the Group, or when required by that professional body.

BAS Agent Obligations

Busy Bookkeeping Eastern Suburbs advises the following:

Specialist Bookkeeping for Law Firms

Outsourced bookkeeping solutions to enable you to focus more on your legal firm while we look after the books.

Outsource Your Bookkeeping To Those Who Know Your Business

By partnering with Busy Bookkeeping, who have specialist bookkeepers with a proven track record of helping law firms, your business can work towards your goals without distraction while enjoying bookkeeping, financial reporting and business plan preparation. All the while you can be sure that we understand the sensitive nature of the legal profession and the need to ensure the security of financial data, client information and contact details.

Busy Bookkeeping can assist your law firm with:

  • Bookkeeping services
  • Legal Trust compliance services including monthly, quarterly and yearly requirements
  • Financial plan preparation and profit improvement
  • Cash flow analysis
  • Payroll
  • Taxation saving advice and compliance

We’re experts on the use and implementation of various accounting software such as LEAP, Cabenet, Actionstep and SILQ and their integration, where applicable, into accounting software packages such as Xero and MYOB makes us a most compatible company.

Bookkeeping, Outsourcing and Cloud Accounting

Expert Bookkeepers Helping SME's in and around London

You deserve a bookkeeper who is just as passionate about your business as you are.

About Us

As an SME, Busy Bookkeeping UK understands your needs. We use our extensive experience and expert processes to help you run your business as efficiently as possible – the same way we do our own. We always bring our A-game because when you succeed, we succeed.

Our team is a rarity. Not only do we have 60 years collective experience in bookkeeping, staff management, budgets and compliance, but we are equally experienced and comfortable working on the ground level directly with you and your accountant. Because of this, we can guarentee experience in a wide variety of industries no matter which member of staff you’re dealing with – from our management team right through to your dedicated bookkeeper.

We understand that it’s not always convenient for you to bring all of your documents to us, which is why we’ll happily come to you. No matter how often you need us, we’ll be there so you can spend less time on the road and more time growing your business. And of course, we’re always only a phone call away.

To make sure that we are always abreast of technological developments, we have very close relationships with a number of accounting software firms, most notably Xero. Being up to date with software upgrades ensures we can efficiently streamline your bookkeeping processes, minimising the time spent on your books while maximising your profits.

With our accurate and streamlined systems, experienced team and dedicated attitude, it’s no surprise that most of our recommendations come from accountants. They know that with us, you can trust that your obligations are being met on time, every time because we are as proactive as any accountant when it comes to staying up to date with changes to regulatory requirements and tax law.

You can rest assured that with us all of your records are protected by secure backup and recovery systems so that no matter what happens, your finances are always safe.

The best thing about us is the fact that we’re locals. We love to see the businesses and individuals in our wonderful community thrive. Let us help you with your business so that you can enjoy our amazing community more.

We also have a branch of Busy Bookkeeping operating in Sydney where we aim to bring our success and community focussed expertise to the Sydney bookkeeping market.

UK

Our UK Managing Director is Ross Marquis. Ross is based in South London having returned to the UK following 5 years living and working in Sydney, Australia. Ross became involved with the Busy Bookkeeping parent company in Sydney and, following the successful relationships established with the owners and management, has now established the UK business in order to continue the company’s success on this side of the world. Ross is a UK Chartered Company Secretary by qualification and spent over a decade working in the offshore finance industry before spending time in Sydney and further developing the accounting side of his skills. Through his qualifications and experience Ross has strong accounting, regulatory, compliance and business knowledge and is now extremely keen to use those skills in assisting small and medium sized businesses with their day-to-day accounting and financial operations.

Industries

We have extensive experience in these and many more industries:

Busy Bookkeeping Busybooks About small

Industries

At Busy Bookkeeping we are always looking for experienced bookkeepers and accountants to work both full and part time.

If you believe you have the skills and proven track record to work in this thriving business and would like to talk about your career prospects and our current vacancies, please email your resume to uk@busybooks.com

Contact Us

Busy Bookkeeping UK

a. 23 Chiltern Drive, Surbiton, Surrey, KT5 8LP
p. +44 203 2894875
m. +44 7398 827474
e:ross@busybooks.com

USA Enquiries

Maria Jowett-Horth: +1 917 349 0335

Australia Enquiries

Conrad: (02) 9369 5330

 

Opening Hours

Mon – Fri 9am – 5pm
Sat – By appointment
Sun – By appointment

Send Us A Message

We’d love to hear from you. You can reach out to us using this form.

Bookkeeping, Outsourcing and Cloud Accounting

Focus on your business while we do the bookkeeping

You’re a small business owner spinning a lot of plates, your focus should be on your business.

We’re professional bookkeepers based in London and working with clients across the Southern Counties. We’re here to help you focus on what matters most by freeing you from your books and financial requirements, saving you time and money.

Our Services

No matter what size your business, whether you’re a sole trader, partnership or limited company we have the expertise to support you in achieving your goals. Enjoy tailored solutions on a fixed or variable fee basis. Lets work together to take your business to the next level.

Bookkeeping Services

Need to get your books in order? Or looking to outsource your bookkeeping entirely and free up time? Save time, money and avoid employing additional staff.

Payroll Outsourcing

Keep your business lean and let us manage your payroll. Never worry about arranging BACS, PAYE, payslips and pension enrolment again.

Finance Department Outsourcing

Stop stressing about your accounts receivable and payable and enjoy instant access to up-to-date management information with the help of Busy Bookkeeping.

Cloud Accounting

Not getting the most out of your current software or considering software for the first time? Lets make sure your business gains the biggest benefit from the best solution.

Training

Software and Bookkeeping Training to ensure you and your key personnel know how keep the books and use your software. Benefit from all your management information and financial insights so you can make better decisions.

VAT Returns

Stop worrying about all your returns and whether you are compliant. We can handle it all or simply prepare submissions and get you up to speed for HMRC's Making Tax Digital.

Do you want your business to enjoy the benefits of a full time accounts department for a fraction of the cost?

CONTACT US TODAY TO ARRANGE A FREE, NO OBLIGATION CONSULTATION

Why Choose Us

As well as saving you time and money Busy Bookkeeping promises:

– Focus on strong customer relationships
– Experience and expertise in a variety of business sectors
– Strong financial services background
– Focus on efficiency
– Ability to work remotely or at client premises
– A Proactive approach to keeping up with regulatory changes

We specialise in Xero accounting software and provide a full range of services including debtor and creditor management, VAT compliance, payroll services and management reporting.

Bookkeeping Desktop

What our clients say

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